VolunteerPositions
From UTOS Wiki
This document is intended to be the groundwork for positions available at UTOSC 2008. The descriptions below will improve with time, but should be descriptive enough to point anybody who wishes to help us run a smooth conference. We'll be in need of many volunteers this year as we expect it to grow almost 100% from last year.
Contents |
Benefits
While there is a fair amount of work required for those who will help with the conference, there are quite a few benefits as well.
- Free Admission (a savings of $70)
- More SWAG. As a general rule, we hold back some so volunteers and staff get their fair share
- Meet and greet. One of the best benefits is to get to spend time with the speakers, especially if you are interested in what they have to say
- Volunteer dinner after the show. You'll be one of about 20 people who will be treated to a dinner a few weeks after UTOSC 2008
Room Manager
The Room Manager is in charge of a particular room for his/her shift. This position is probably one of the more important positions
Duties
- Room setup
- Prizes, Presentation Material, etc.
- Announcing each presentation and the room's sponsors
- Introduce the speaker from provided bio
- Thank sponsors and speaker at the end
- Statistics for the room approximately 10 minutes into the presentation
- Keeping the slide shows up and running between presentations
- Asking attendees to fill out a survey about the presentation
- Provide a undisturbed environment for presenter
- Hold up a card when there is 10 minutes left for the presenter
- Also at 5 minutes and 2 minutes and 30 seconds
Registration / Check-in
Help folks get their badges, check them in, etc.
Duties
- Provide badges to attendees
- Greet folks with a smiling face
- Take money (with the oversight of a UTOS core-team member)
- Put up announcements behind the check-in desk using cool technologies. (aka whiteboard)
Setup / Teardown
Labor, you will need a strong back, legs and arms.
Duties
- Arrive Wednesday, Aug 27 @ 12pm
- Provide help lifting, setting up booths, arranging chairs, tables, etc.
- Stay late on Saturday, August 28 (probably 7-10pm)
- Tear down equipment, rearranging rooms, etc.
Ambassador
The Ambassador will provide guests with directions to particular rooms and events.
Duties
- Provide maps and directions to any attendees
- Verify badges are being worn in the conference halls/rooms
- Escort lost individuals as needed
Registration
The registration desk will be in need of several individuals to help get badges, check-in attendees and solve registration related issues
Duties
- Hand out UTOS Program
- Check-in Attendees
- Take Payments for new attendees
- Print Badges / Give w/lanyard
- Provide Bags and T-Shirts
Blogger
During the conference, we'd like to share the updates of what's going on in each of the rooms. We'd like to get a few people to blog about their experiences, keep people informed. This information will be posted on the official UTOSC 2008 conference blog and aggregated in many places as well.
Duties
- Micro-blog (twitter, pownce, facebook, etc)
- At the beginning and end of each presentation attended, post about the presentation
- Something short and sweet
- At the end of each day, write a good summary of the conference so far
- Summaries of each presentation attended, and overall feel of the conference
- Highlight a keynote and what was enjoyable
